Electronic Invoicing

Electronic Invoicing is not just scanning and digitizing the paper invoices. It is much more than that. Electronic or E-Invoicing should start from the Orders, link to Shipments and Receipts and finally to electronic Invoice.

Most of the E-Invoicing solutions today only address one part of the problem. Converting paper invoices into electronic format. So the technology used by such solutions are OCR (Optical Character Recognition). Suppliers are asked to scan a paper invoice or provide a pdf version and the system extracts data from such input. But this does not ensure the data is valid. Is the order number in the document a valid order number. Is the price on the invoice was the original order price agreed by the buyer.
All these detailed secondary data validation still need to happen in the Buyer’s ERP system and will lead to more work for the Accounts Payable (AP ) team. Also invoices can be auotmatically generated based on shipments and Receipts (ERS – Evaluated Receipt Settlement)
TPSynergy avoids these redundant work by validating the data upfront and telling the suppliers if their invoices will go through in the ERP or not.

Data Validation

Invoices data validated with Purchase orders, Shipments and Receipts before being sent to the ERP. 2 Way and 3 Way matching performed upfront and Suppliers informed of any discrepancy so that they can correct and resubmit the invoices.

Data Enhancement

Invoices data enriched with additional contents like Shipments Tracking number, POD (Proof of Delivery) number, Receipt date so that Accounts Payable team can quickly approve the invoices in their ERP

Payment Status Update

When Invoices are paid in the ERP System, status updated automatically with payment details. This will provide self service to suppliers to view the status of their invoices avoiding phone or email inquiries on payment status.

Auto Invoicing (ERS)

Invoices data validated with Purchase orders, Shipments and Receipts before being sent to the ERP. 2 Way and 3 Way matching performed upfront and Suppliers informed of any discrepancy so that they can correct and resubmit the invoices.

Electronic Integration (EDI)

Invoices data validated with Purchase orders, Shipments and Receipts before being sent to the ERP. 2 Way and 3 Way matching performed upfront and Suppliers informed of any discrepancy so that they can correct and resubmit the invoices.

Documents Management

Invoices data validated with Purchase orders, Shipments and Receipts before being sent to the ERP. 2 Way and 3 Way matching performed upfront and Suppliers informed of any discrepancy so that they can correct and resubmit the invoices.

How does it benefit your supply chain?

  • Improves supplier relationship with timely payment of invoices.
  • Reduces manual entering and processing of invoice data into ERP system
  • Provides payment status visibility to suppliers
  • Reduces data related errors and ensures that only clean invoices are sent to ERP
  • Provides 2-Way and 3-Way matching for invoices
  • It all matters for On Time Delivery.

Are you interested? Do you have any questions or comments?

We'd love to hear from you!

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